Bid Coordinator

JOB TITLE:  Bid Coordinator
SALARY: £39,825 to £44,250
LOCATIONS: Edinburgh
HOURS: Full-Time
WORKING PATTERN: Our work style is hybrid, which involves spending at least two days per week, or 40% of our time, at one of our office sites. Colleagues with disabilities can be supported with workplace adjustments including hybrid working expectations in line with our Flexibility Works policy. 

What you’ll be doing

Insurance & Wealth supports around 10 million customers with their long‑term protection, retirement and investment needs. We manage £155bn of assets and pay over £1bn in annuities each year. Our Workplace Savings business is growing, and the Bid Team plays a critical role in winning and retaining employer clients.

As a Bid Coordinator, you’ll be part of the IP&I Bid Team, helping us deliver high‑quality, compliant responses to surveys, RFPs and proposals. You’ll work across multiple live opportunities, supporting Bid Managers and ensuring the smooth coordination of all bid activity. This is a fast‑paced, high‑profile role offering exposure across the business and the opportunity to develop your bid expertise.

This will entail:

• Bid Coordination & Governance- coordinating the end‑to‑end bid activity from kick‑off through to submission, tracking progress and escalating risks early.

• Content & Document Management- completing surveys and questionnaires and supporting the compilation of RFP content. You will collate and format responses using content libraries and coordinate graphic design input

• Team & Project Support- Contribute to team initiatives and own specific project deliverables, ensuring quality and timely delivery.

Why join us

From building a truly sustainable business to creating a place where people love to work, we need colleagues who are up for the challenge and can match our pace. People who love to push boundaries, make change happen and challenge the status quo. Sound like you?​

What we’re looking for

• Ability to manage multiple projects simultaneously and maintain high standards under pressure.

• Confidence with large data collation and tight deadlines.

• Strong communication skills and the ability to build trusted relationships.

• A proactive mindset and confidence to call out risks to delivery.

• Enthusiasm to grow, learn and contribute to team success.

And any experience of these would be great:

• Familiarity with Qvidian and MSD platforms.

• 1 to 2 years of experience in bid coordination or bid management.

• Knowledge of workplace savings or pensions.

This is a place for you

Our ambition is to be the leading UK business for diversity, equity and inclusion supporting our customers, colleagues and communities and we’re committed to creating an environment in which everyone can thrive, learn and develop.

We were one of the first major organisations to set goals on diversity in senior roles, create a menopause health package, and a dedicated Working with Cancer Initiative.

We offer reasonable workplace adjustments for colleagues with disabilities, including flexibility in office attendance, location and working patterns. As a Disability Confident Leader, we guarantee interviews for a fair and proportionate number of applicants who meet the minimum criteria for the role with a disability, long-term health or neurodivergent condition through the Disability Confident Scheme. 

We provide reasonable adjustments throughout the recruitment process to reduce or remove barriers. Just let us know what you need.

We also offer a wide-ranging benefits package, which includes:

• A generous pension contribution of up to 15%

• An annual performance-related bonus

• Share schemes including free shares

• Benefits you can adapt to your lifestyle, such as discounted shopping

• 28 days’ holiday, with bank holidays on top

• A range of wellbeing initiatives and generous parental leave policies

Like what you hear? Join us!