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Personal Assistant - LDC’s Head of London

  • Posted Today
  • Fixed Term Contract (Fixed Term)
  • 142891
  • London
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End date

Monday 08 December 2025

Salary range

We support flexible working

Learn more about flexible working.

Agile Working Options

Hybrid Working

Job description

The Position:

This is a one-year maternity cover position for a Personal Assistant based in London, with core working hours from 9:00 to 17:00 and some flexibility required. The role involves high-level administrative support, diary management, event organization, and assistance with travel and documentation. The ideal candidate should have a minimum of three years' PA/EA/secretarial experience, strong communication and organizational skills, and proficiency in Microsoft Office applications.

Responsibilities:

  • Providing a high-level support service across the team to ensure that their work and activities are managed and organised in a pro-active way to contribute to the direct delivery of business results.
  • Highly presentable and articulate individual, able to build relationships quickly both internally and externally
  • Demonstrable track record of organisation and administration skills
  • Ability to help prepare individuals for their day/week ahead
  • Extensive multiple diary management to include responsibility for travel arrangements, meeting facilities and other associated activities
  • Accurate and timely preparation of all materials using the most appropriate format in Outlook, Word, Excel, PowerPoint and other relevant software, proof reading of materials as required
  • Administration for individuals including processing of expenses, GEH, invoices and co-ordination of audit documentation across new business and portfolio companies
  • Organise marketing events – breakfast meetings/dinners, sporting events, concerts, charitable events and corporate days out. Oversee planning and booking of all requirements and produce/maintain guest lists and ensure necessary GEH requirements are fulfilled
  • Assist in the ongoing update and evaluation of all relevant LDC systems and procedures to ensure best practice and adherence to policy and procedures
  • Anticipate what materials will be needed for meetings i.e. presentations, refreshments, lunch etc
  • International and Domestic travel
  • Collating quarterly valuation packs and monthly portfolio templates
  • Flexibility to support wider team as required
  • Flexibility to change working hours to ensure all tasks are completed

Candidate Attributes and Required Experience:

  • Friendly individual who can build relationships quickly
  • Excellent communication skills
  • Ability to be flexible on working hours
  • Ability to prioritise tasks and juggle conflicting deadlines
  • Strong customer service orientation and pleasant phone manner
  • Ability to organise whilst paying close attention to detail
  • Self-starter with a proven ability to use their initiative
  • Team-oriented with strong integrity and professionalism
  • Keeps an open mind and approaches work in a flexible manner
  • Always professionally presented
  • Mature, flexible attitude to work
  • PA/EA/secretarial background essential – minimum 3 years
  • Good grammar and written English
  • Capable of working on own initiative
  • Able to prioritise own workload effectively
  • Team player

We are an equal opportunity employer and deeply value diversity within our organisation.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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